Block Management
Our services include setting budgets and collecting service charges (not Ground Rents) and ring-fencing the building funds in a separate, unique âClient Accountâ.
We would arrange and oversee the necessary supply of services (including where appropriate but not limited to: buildings Insurance, cleaning, maintenance, landlordâs utility supply etc) and keep service charge accounts managed for submission via our internal accountsâ administration service (see note below) to the freeholders / leaseholders at an annual meeting.
We take care of everything for you
We take care of everything for you
We would arrange and oversee the necessary supply of services (including where appropriate but not limited to: buildings Insurance, cleaning, maintenance, landlordâs utility supply etc) and keep service charge accounts managed for submission via our internal accountsâ administration service (see note below) to the freeholders / leaseholders at an annual meeting.
How we will help you
Our role will include, where appropriate the following – (This list is not exhaustive:)
- Preparation of an Annual Budget for the Company and the Leaseholders;
- To agree and set Service Charges per leaseholder per year to meet the propertyâs needs;
- Collection of Service and Maintenance Charges as budgeted and agreed;
- Set up, receive, hold and use funds from within a designated client account in accordance with the needs of the property and the Company;
- Regularly review the R & M requirements of the property and to adjust budgets as deemed necessary;
- If applicable, arrange a common areas maintenance, cleaning service & waste management directly or via contractors;
- Appoint contractors and oversee any minor or major property maintenance projects as agreed with the Freeholder – and Leaseholders if appropriate, following Section 20 procedures where necessary;
- Arrange best value Building Insurance if necessary / required to ensure such is in place continually;
- Review Health and Safety matters as necessary and take action to mitigate any risks identified;
- Seek to ensure compliance by leaseholders with the terms of their respective leases and to report to the Freeholder whenever such terms cannot be enforced or are being ignored;
- Verify, approve and pay eligible invoices received in relation to Common Areas from available funds held in the designated account;
- Compile an annual accounts package if not handled externally (see below) for an additional administration fee â currently ÂŁ180 – (charged to the Service Charge accounts).
- If needed, arrange for the drawing up of formal accounts with an appropriately qualified external practice â at the clientâs cost – and to provide each leaseholder with a copy of the annual pack within a reasonable period after year end;
- Receive enquiries from Leaseholders and Interested Parties / Debtors on behalf of the Freeholder and respond to / deal appropriately with them in a reasonable time;
- Any other relevant role or activity considered necessary and accepted by us and, where appropriate, for an additional fee – if agreed to by the client and / or the majority of Leaseholders as necessary.
We require a certain number of basic documents to enable us to operate independently and thus to avoid undue necessity to refer to the Client for more information.
Documents required would usually include: Copies of all leases and the current register; a schedule of Ground Rents and any future variations provided for – but only IF we are to charge out such for our 10% collection fee; details of the Landlordsâ Utility Provider if applicable / if already contracted and a letter of authority sent to them to deal with us in future; the Memorandum and Articles of Association of the Freeholder (if applicable); any pre-concluded service agreements (lift etc) or arrangements; any insurance policy in place at and prior to appointment; fire safety and asbestos assessment reports as / if necessary;Â a schedule of owners, addresses, contact information (email preferred).
Landlord Informations
This service is suitable should you wish to deal with the day to day running of your property yourself.
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Tenant Informations
When you wish to apply for a tenancy you will need to complete our âTenants Terms Conditions, Right To Rent Form and read âHow to Rent Guide.â
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Why Andrew & Co?
Andrew & Co is an independent estate agent that takes pride in providing a professional residential sales and lettings service within a welcoming and friendly atmosphere.